Rent Agreement Closure Letter: What to Include and How to Write One
When a lease agreement comes to an end, both the tenant and landlord need to close the agreement properly. A rent agreement closure letter is a formal document that outlines the terms and conditions of the lease agreement`s end. Writing a well-crafted closure letter is essential to ensure that both parties` legal obligations are met. In this article, you will learn what to include and how to write a rent agreement closure letter.
1. Include basic information
The first step in writing a rent agreement closure letter is to include basic information. This information includes the tenant`s and landlord`s names, the rental property address, and the lease agreement`s start and end date. It is also essential to mention the reason for the termination of the lease agreement.
2. Mention any outstanding rent payments
If there are any unpaid rent payments, it is crucial to mention them in the closure letter. The letter should state how much the tenant owes and how the tenant should make the payment. The letter should also mention the deadline for payment.
3. State the date of move-out
The rent agreement closure letter should clearly state the date on which the tenant will move out of the rental property. It is also essential to mention that the tenant needs to leave the property in a clean and habitable condition.
4. Discuss the security deposit
Security deposit is an essential part of any lease agreement. The letter should mention the amount of the security deposit and how it will be returned to the tenant. The letter should also state that the landlord has the right to deduct any unpaid rent or damages from the security deposit.
5. End on a positive note
Ending the letter on a positive note is as important as any other step. Expressing gratitude and wishing the tenant well in future endeavours can make the tenant feel appreciated and ensure a positive relationship between landlord and tenant.
Sample Rent Agreement Closure Letter
[Your name]
[Your address]
[City, State ZIP code]
[Date]
[Tenant`s name]
[Tenant`s address]
[City, State ZIP code]
Dear [Tenant`s name],
I am writing to inform you that your lease agreement for [rental property address] will come to an end on [lease agreement ending date]. As per the terms and conditions mentioned in the lease agreement, this letter serves as notice of termination of the lease agreement.
I would like to remind you that you owe [amount] for unpaid rent, which is due on or before [deadline for payment]. Please make the payment at your earliest convenience.
We also request that you vacate the rental property by [date of move-out]. We remind you that you are responsible for ensuring the rental property is clean and habitable before you vacate.
Your security deposit of [amount] will be returned to you within [number of days] days once the property is inspected and any unpaid rent or damages are deducted.
I would like to thank you for being an excellent tenant and wish you the best in your future endeavours. If you have any questions, please do not hesitate to contact us.
Sincerely,
[Your name]